Positions Available

Financial Officer

Financial Officer

A permanent part-time opportunity exists for a Financial Officer to join our well established marketing agency to assist us in streamlining and effectively managing the financial aspects of our business. Founded over 20 years ago, our agency services clients around Australia from our East Gosford base providing a wide range of marketing, design, digital and media services.

We are looking for an astute and experienced Financial Officer to join our team of 13 to ensure our financial management responsibilities are well managed to position us for continued growth as we expand both on the Central Coast and into other markets.


Specifically, the responsibilities of this role will include:

  • Transitioning our accounting system from MYOB to Xero for the new financial year
  • Preparation of client invoices and entry of data into MYOB (initially) and Xero (from July 2018 onwards)
  • Data entry of accounts payable and receivable
  • Reconciliations
  • Preparation and analysis of financial reports – weekly, monthly, quarterly and annually as required
  • Payroll and super
  • EOFY financial preparation of files for accountant
  • FBT reporting preparation for accountant
  • Liaison with external accountant for compliance matters as required
  • Management of receivables including following up of overdue accounts
  • Liaison with internal income-generating staff to ensure quotes and variations are approved and in the job management system for easy billing
  • Other tasks as required in the establishment and maintenance of effective financial management practices.

Qualifications & Experience

  • At least diploma level accounting qualifications
  • Solid MYOB and Xero experience
  • Excellent knowledge of accounting and taxation legislation and compliance requirements
  • Outstanding time management skills
  • Professional, friendly attitude.


  • Remuneration will be offered commensurate with experience
  • Flexible hours (suited to parents with children if required)
  • A great working environment in a newly renovated office
  • A generous employee benefits program.


To Apply

Please contact Janice Wells, Office Manager on 02 4322 7559 or email your resume through to janice@milestone-belanova.com.au

Marketing/Administration Co-ordinator

Marketing/Administration Co-ordinator

We have an exciting new role for a third year undergraduate in marketing, communications or business studies!  This is initially a part-time salaried position with the flexibility to work around university commitments with the goal of eventually becoming full-time with specialisation in marketing, administration or client service. For further details, contact Janice Wells Janice@milestone-belanova.com.au or ph on 4322 7559

Selection Criteria

Essential: [Required skills, experience & attitudes to undertake the role]

  • Recently completed or currently undertaking business, marketing or management studies
  • Excellent face to face and phone manner enabling the building and sustaining of quality client and key stakeholder relationships
  • Proven ability to write engaging and creative content – generally aligned to a brief
  • A passion for and interest in marketing initiatives, modes and platforms
  • High standard of personal presentation
  • Confident in face to face interactions
  • High level of initiative and able to work autonomously and as part of a tight knit team
  • A great work ethic
  • An eye for detail
  • The ability to live and work in Australia without restrictions

Desirable: [Ideal skills & experience to undertake the role]

  • Experience in a marketing or media company/field.

Tasks & responsibilities


  • Welcome guests to Mil-Bel office
  • Direct calls and inquiries appropriately
  • Encourage and generate quality client engagement with the company


  • Generate and or coordinate online and hard copy marketing content and programmes in line with company marketing strategy
  • Create, schedule and deploy EDMs
  • Coordinate traditional marketing programmes including events, promotional brochures, copy and information kits
  • Create and manage client welcome and Induction kits
  • Coordinate monthly marketing meetings with internal stakeholders
  • Print product quotes
  • Manage client feedback mechanism (ie: Client Heartbeat)

System management

  • Generate productivity reports as required
  • Liaise with team members to ensure all quotes are within the system
  • Ensure team member’s job budget splits are in ERIC (job management system)
  • Monitor jobs within ERIC (job management system)
  • Create checklists from Operations manual for use by team members
  • Update system with client detail changes as requested
  • Other tasks as directed by management

For the Workplace: [Duties necessary for all staff to fit into the team & culture]

  • Adhere to behaviours that will assist in achieving Company goals, strategies and values
  • Adhere to Human Resource policies including anti-discrimination, harassment and victimisation
  • Adhere to Workplace Health & Safety policies and proactively contribute to maintaining a safe, clean and healthy work  environment
  • Display a positive attitude and be an active leader within the team
  • Have a partnering approach to clients and help them meet their goals by providing high quality products and professional services
  • Conduct yourself in an ethical manner at all times 


We are one in house team working together to deliver
innovative marketing, web and graphic design solutions for our clients

Our Team